Board Packet for Mar 7, 2022

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SW PACIFIC COUNTY PENINSULA ROTARY FOUNDATION

BOARD OF DIRECTORS

Regular Meeting Agenda

Monday, March 7, 2022
With apologies from the President for mixing up months; we held no meeting in January.

Meeting follows Club Board Meeting on Zoom at ~6:30 pm

CALL TO ORDER
ROLL CALL
PRESIDENT
Keleigh Schwartz		 TREASURER
Brad Browning		 TREASURER-ELECT
Lynn Raymer
VICE PRESIDENT
Mary Anne Murray		 DIRECTOR
Dan Nydeggar		 DIRECTOR
Club President Paul Estrella
SECRETARY
Nancy McAllister		 DIRECTOR
Nancey Olson		 DIRECTOR
Club President-Elect Mark Magee
SGT AT ARMS
Dave Cundiff		    
 
 
 APPROVAL OF MINUTES
  • Regular meeting, November 1, 2021. Action required.  Minutes
  • Special meeting, January 3, 2022. Action required.  Minutes
TREASURER’S REPORT
  • Report documents sent by email; comments and questions
  • Budget Update
  • District Grant Update: Clothes 4 Kids

OLD BUSINESS

  • Mission Statement. Committee: Brad Browning, MaryAnn Murray, Dan Nydegger, and Nancey Olson. Draft to be available at March Foundation Board Meeting.
  • Project Review Committee. Will establish a measurable goal(s) and budgets for each Peninsula Rotary project moving forward, using this year’s budget and committee chair(s) to establish a baseline.  To that end, 2021-22 reports are needed from each of our own projects:
    • Clothes 4 Kids (Nancy)
    • Shop With A Cop (Nancy)
    • Christmas Angels –(Lynn, Nancy)   REPORT
    • Luggage of Love –(Lynn, Nancy)
    • PPR Covid Hub –(Mark, Nancy, Keleigh
    • Computer Stations –(Mark, Keleigh)
    • Latinx and Immigrant Support Assistance –(Mark)
    • Continuing Education Scholarships Team –Nancey
      Action required. PLEASE read the Christmas Angels report, which is nearly complete, for an example of what we’re looking for.  Then contact Keleigh if you need access to a report for your project.  The sooner the better, but please have all reports in by 4/1/22.

NEW BUSINESS

  • Ilwaco High School Funds Request for $1,000. approved by Club Board.   PDF of Request  The Club Board approved the request; District Funds will not be available for the match.  The parent group is unsure at this time if they will be needing bus funds.  On hold until we get confirmation from the parent group.
  • Nominations for 2022-23.  Vice President Mary Anne.  Matrix
  • Peninsula Poverty Response:  Newsletter received.
  • Additional Funding Requests. Any request approved at the last two Club Board meetings will come to the PRF Board for funding consideration this month. Please review the Club Board agendas for projects.

COMMITTEE REPORTS

  • Arts & Adventures –Chair Brad.  
  • Covid Strike Force –Mark, with Nancy, Keleigh.
  • Christmas Angels – Informal report from Lynn:  Christmas Angels wrap21.pdf
  • International Projects –No specific request is under consideration.  Possibility of rolling funds forward.

OPEN DISCUSSION AS TIME ALLOWS

ADJOURNMENT

NEXT MEETING: Tuesday, May 3, 2022, via Zoom at 5:30 pm).  This is our annual meeting, held during the club meeting.  Reports are due (by bylaw) 3 days prior (April 30th).  Mandatory: Project Reports, Treasurer’s Annual Reports:  P&L, Balance Sheet, Budget to Actual, Bank Statements.  The May meeting will include elections for 2022-23.